Guidance--Survey Section D: Software & IT Support

Question 1

What are the operating systems in use in the district?
Please select "Yes" if the operating system is currently in use.  Please select "No" if the operating system is not currently in use.  This includes all operating systems in use throughout the district.

Question 2:
Please provide the name of the operating system if the response to Question 1 included "Other."

Question 3:
What are the web browsers, both available and supported, for use in the district? Please select “Yes” if the web browser is both available and supported for use in the district.  Please select “No” if the web browser is not available and supported for use in the district.

Guidance:   Check all the web browsers that apply. Although all PCs come with installed web browsers, only respond yes to those browsers your district is using and supporting.

Question 4:
Please provide the name of the web browser if the response to question three included "Other."

Question 5:
Please provide the name of the Learning Management System (LMS) most commonly used in the district.  A Learning Management System (LMS) is a software application for the administration, documentation, tracking, reporting and delivery of online and blended learning courses.

If a district uses a locally developed LMS, please indicate.  If the district does not use a learning management system, please reply “None used”.
Examples are provided here: http://www.p12.nysed.gov/technology/TechPlans/ITP_SampleSLMS.html

Guidance: This information is necessary in order to inform NYSED and entities that are conducting regional technology planning, such as Boards of Cooperative Educational Services (BOCES) and Regional Information Centers (RICs), to maximize cost effectiveness, to plan for regional and statewide software procurement, and to plan for professional development opportunities around the most commonly utilized software.

For purposes of this survey, Google Classroom is not considered a Learning Management System (LMS). Google has stated that, at present, they do not consider Google Classroom to be an LMS. For examples of LMSs, please see http://www.p12.nysed.gov/technology/TechPlans/ITP_SampleSLMS.html. Google Classroom could be included in the response to Question 6, “Please provide the names of the five most commonly used software programs that support classroom instruction in the district.”

Question 6:
Please provide the names of the five most commonly used software programs that support classroom instruction in the district.

Guidance:   This list should include a maximum of five programs that are used district-wide.  This information is necessary in order to inform NYSED and entities that are conducting regional technology planning, such as Boards of Cooperative Educational Services (BOCES) and Regional Information Centers (RICs), to maximize cost effectiveness, to plan for regional and statewide software procurement, and to plan for professional development opportunities around the most commonly utilized instructional software.

Some examples of categories of software programs that support classroom instruction include:

  • Content management systems
  • Supplemental reading programs
  • Supplemental math programs
  • Diagnostic and formative assessment systems
  • Digital curriculum software systems
  • Digital content creation software

Some examples of categories of software programs that do not directly support classroom instruction include:

  • Student information systems
  • Financial management systems
  • Transportation management systems
  • Cafeteria management systems
  • Professional development tracking systems

Question 7:
Please provide the names of the five most frequently used research databases if applicable. (Optional question) See list of common statewide research databases. http://www.p12.nysed.gov/technology/TechPlans/ITP_SampleSLMS.html#swDBS

Guidance: Responding to this question is optional. If the district uses research databases, the following are common examples.
World Book Online
• Britannica School Edition
• Infobase Issues and Controversies
• ProQuest Culturegrams
• PebbleGo Animals
• Cengage Biography in Context
• Cengage Student Resources in Context
• ABC CLIO Databases
• Britannica Image Quest

Question 8:
Does the district have a Parent Portal? Yes or No

Guidance: The Parent Portal is specific to student information systems such as SchoolTool, eSchoolData, and Power School. Teacher web pages are not defined as parent portals per this question.

8.a: Check all that apply to the Parent Portal if the response to Question 8 is "Yes." (Appears if answer to 8 was yes)

Guidance: Check-boxes appear only if you answered "Yes" to Question 8. Options include: Attendance, Homework, Student Schedules, Grade Reporting, Transcripts, Other

8.b: If "Other" was selected in Question 8(a), please specify the other feature(s).

Guidance: If you have more than one additional feature, please list all.

Question 9:
What additional technology-based strategies and tools, besides the Parent Portal, are used to increase parent involvement? Check all that apply.

Guidance: Options include: Learning Management System, Emergency Broadcast System, Website, Facebook, Twitter, Other

9.a: Please specify if the response to question nine was “Other.”

Guidance: Response is limited to 200 words

Question 10:
Please list title and Full Time Equivalent (FTE) count (as of survey submission date) of all staff whose primary responsibility is providing technical support. Does not include instructional technology integration FTE Time.

Title Number of Current FTEs
   
   

Guidance:  Relevant staff would include the Director of Technology, IT support staff, and any other staff that assist with computer-based testing, troubleshooting, etc.  Please note the survey will ask for similar information about staff assisting with instructional technology integration training and support for teachers in a later question (Section F, Question 2)

Response is limited to 500 words.

Additional Guidance: FTE calculation: Districts should include FTE staff employed directly by the district and/or subcontracted through an outside organization (such as a BOCES, RIC, or private vendor).  Technology support services that do not identify specific FTEs should not be included in responses to this question.