Staff at a P-12 district or school CANNOT be granted direct access to the IDEx dashboard, because the IDEx was designed initially for higher education institutions only. However, staff at P-12 districts and schools can be granted access to specific form(s) in the IDEx by their CEO.
The BEDS code location CEO should log in at https://portal.nysed.gov/ and use the SED Delegated Account System (SEDDAS) to create and/or entitle staff accounts to systems related to the needed IDEx form. Specifically,
- District staff need to be granted access by the District BEDS code CEO, and school staff need to be granted access by their school BEDS code CEO. The CEO would grant access to the systems/forms to which he/she currently has access.
- The following forms are available in the IDEx. The CEO can entitle access to those which they currently has access:
- BEDS - Entitle application access to the Institution Master File (BEDS)
- School Safety and the Educational Climate (SSEC; formerly VADIR) - Entitle application access to the School Safety and the Educational Climate (SSEC)
- TSDL and Staff Assignment Verification Report - Entitle application access to the IRS Portal
- August Graduation Rate - Entitle application access to the August Graduation Rate (AGR)
- EOY Statement of Certification of Verification - Entitle application access to the IRS Portal
- ESSA Financial Transparency - Entitle application access to the ESSA Financial Transparency (EFT)
- NYSAA Tier 1 Assurance - Entitle application access to the PD system
- Provisional ELL Status for YY-YY School Year - Entitle application access to the IRS Portal
- Special Act Data Collection - Entitle application access to the Self-Assessment and Special Act Data Collection (SASP)
The link "IRS Data Exchange (IDEx)" will be listed for the staff granted access after logging in https://portal.nysed.gov/ and they would click on the same link to access the needed forms to fill out and submit.
For additional information, please see IDEx .