1. New York State Education Department
  2. Systems and Applications
  3. State Education Department Delegated Account System (SEDDAS) Guidance for IRS applications

NYSED account policy for PK-12 District and School Application Business Portal Accounts

BEDS code staff account access must be managed by the CEO on file in SEDREF and/or a CEO designated account administrator for the same BEDS code location by using the SED Delegated Account System (SEDDAS)  located at the NYSED Application Business Portal at https://portal.nysed.gov/ . BEDS code CEOs can designate an administrative staff member as an account administrator in the SED Delegated Account System (SEDDAS).

All administrative staff required by NYSED to be listed in SEDREF for their BEDS code location to access state level systems and/or notifications must be updated in the My Contacts within the IRS Data Exchange (IDEx) application accessed at the  NYSED Application Business Portal by the CEO, CIO or CFO on file in SEDREF for the same BEDS code location. 

All IRS Data Exchange (IDEx) application FAQs including My Contacts are posted at https://datasupport.nysed.gov/hc/en-us/sections/4408416551949-IRS-Data-Exchange-IDEx .

The CEO only needs access to at least one data collection in the IRS Data Exchange (IDEx) application to be able to submit their SEDREF updates through the My Contacts feature in the IRS Data Exchange (IDEx) application. All other staff member with access to at least one data collection in the IRS Data Exchange (IDEx) application can only have view access like with the SEDREF public query to verify their location's information at https://portal.nysed.gov/pls/sedrefpublic/SED.sed_inst_qry_vw$.startup .

District CEO can submit SEDREF updates through My Contacts for their school locations also.

 

District and School CEO updates in SEDREF through My Contacts will trigger NYSED's account automation for CEOs. Please DO NOT create a CEO account manually. If a CEO account was manually created, disable it and and submit a CEO update through My Contacts. There are some CEO account access entitlements that can only be granted through the automation due to NYSED's required access security checks. The automation will do the following:

  1. Do not create or disable CEO accounts
    1. NYSED require a CEO to be on file in SEDREF (never blank/vacant)
      1. Temporary/Acting CEOs should be entered into SEDREF so CEO level account access is not lost for account transitions
    2. The CEO account must be setup correctly by NYSED before any staff accounts can be created/granted access/disabled
      1. If the account mapping for the account administrative hierarchy is broken, then account updates will not be allowed as a security measure
    3. NYSED has CEO account automation that is triggered to do the following after a CEO update has been saved in SEDREF within 1 to 2 business days when only SEDREF has been updated
      1. Create a new account for the new CEO
      2. Copy the previous CEO account access to the new CEO account
      3. Disable the previous CEO account
  2. BEDS code locations should ONLY update SEDREF administrative contacts with the "My Contacts" feature in the IDEx application
    1. If the previous CEO is the only staff with an account, email the CEO (new/temp/acting/...) update to datasupport@nysed.gov
    2. If the current CEO is having account access/update issues with the "My Contacts" feature in the IDEx application, email datasupport@nysed.gov so IRS account administrator can address access issues to IRS applications
  3. All other staff accounts (not the CEO) should be managed by the CEO of the same BEDS code location to created/granted access/disabled as needed after SEDREF updates (if the staff administrative position exist)
    1. District and Main BOCES CEOs have purview over accounts for all of their building locations (real/virtual) as long as the building CEO account is setup correctly for the mapping for the account administrative hierarchy to work