1. New York State Education Department
  2. Systems and Applications
  3. State Education Department Delegated Account System (SEDDAS) Guidance for IRS applications

NYSED account policy for Higher Education Institution Application Business Portal Accounts

BEDS code staff account access must be managed by the CEO on file in SEDREF and/or a CEO designated account administrator for the same BEDS code location by using the SED Delegated Account System (SEDDAS)  located at the NYSED Application Business Portal at https://portal.nysed.gov/ . BEDS code CEOs can designate an administrative staff member as an account administrator in the SED Delegated Account System (SEDDAS).

All administrative staff required by NYSED to be listed in SEDREF for their BEDS code location to access state level systems and/or notifications must be updated in the My Contacts within the IRS Data Exchange (IDEx) application accessed at the  NYSED Application Business Portal by the CEO, CIO or CFO on file in SEDREF for the same BEDS code location. 

All IRS Data Exchange (IDEx) application FAQs including My Contacts are posted at https://datasupport.nysed.gov/hc/en-us/sections/4408416551949-IRS-Data-Exchange-IDEx .

The CEO (president) and Director of Institutional Research only needs access to the IRS Data Exchange (IDEx) application to be able to submit their SEDREF updates through the My Contacts feature in the IRS Data Exchange (IDEx) application. All other staff member with access can only have view access like with the SEDREF public query to verify their location's information at https://portal.nysed.gov/pls/sedrefpublic/SED.sed_inst_qry_vw$.startup .

The main campus CEO (president) and Director of Institutional Research can submit SEDREF updates through My Contacts for their other campus locations also.

 

CEO (president) and Director of Institutional Research updates in SEDREF through My Contacts will trigger NYSED's account automation for the same administrative titles. Please DO NOT create a CEO account or a Director of Institutional Research account manually. If either position account was manually created, disable it and and submit a CEO (president) Director of Institutional Research update through My Contacts. NYSED has account automation for both higher education position titles. Here NYSED's account rules for the CEO (president) and Director of Institutional Research

  1. Do not create or disable the CEO (president) or Director of Institutional Research accounts
    1. NYSED require a CEO (president) and Director of Institutional Research to be on file in SEDREF (never blank/vacant)
      1. Temporary/Acting CEO (president) and Director of Institutional Research should be entered into SEDREF so CEO (president) and Director of Institutional Research level account access is not lost for account transitions
    2. The CEO (president) and Director of Institutional Research account must be setup correctly by NYSED
    3. NYSED has CEO (president) and Director of Institutional Research account automation that is triggered to do the following after a CEO update has been saved in SEDREF within 1 to 2 business days when only SEDREF has been updated
      1. Create a new account for the new CEO (president) and/or Director of Institutional Research
      2. Copy the previous account access to the new account for the same position title
      3. Disable the previous account
  2. BEDS code locations should ONLY update SEDREF administrative contacts with the "My Contacts" feature in the IDEx application
    1. If the previous CEO (president) and/or Director of Institutional Research (president) is the only staff with an account, email the (new/temp/acting/...) CEO (president) and/or Director of Institutional Research update to higheredsupport@nysed.gov
    2. If the current CEO (president) and/or Director of Institutional Research is having account access/update issues with the "My Contacts" feature in the IDEx application, email higheredsupport@nysed.gov so IRS account administrator can address access issues to IRS applications
  3. All other staff accounts (not the CEO (president) and Director of Institutional Research) should be managed by the CEO (president) and/or Director of Institutional Research of the same BEDS code location to created/granted access/disabled as needed after SEDREF updates (if the staff administrative position exist)