UPDATE
As of 6/10/2026 11:00am, we have been notified of an error in entering the ELL Test Coordinator. We are looking into it. We will let you know once it is resolved.
ABOUT MY CONTACTS
My Contacts is a form that has been added to the IDEx for District, BOCES, Charter Schools, and Religious and Independent Schools. It will show current administrative position information that is contained in NYSED SEDREF directory for districts, public, charter, nonpublic, and BOCES locations. This form will allow locations to update position information as turnover occurs. It is important that this information is up to date, as it populates SEDREF tables which are used throughout NYSED. SEDREF information is used by many offices in the Department to contact institutions for various reasons. This information can be updated at any time during the year. It is imperative that we have the most current information.
SPECIFIC INSTRUCTIONS
To view contacts:
- You will need to first sign into the IDEx application via the NYSED Business Portal.
- Once signed into the IDEx, in the top right-hand corner of the screen you will see a link to ‘My Contacts’. It is located next to the ‘Log Out’ link. Click ‘My Contacts’ and you will see a list of the current contacts listed for your institution.
To edit/update contacts:
- Districts, BOCES, and Charter Schools - only the CEO and Information Officer listed in SEDREF can edit the My Contacts form,
- Public schools - only CEO can edit the form and,
- Religious and Independent Schools - the CEO, CFO, and Information Officer can edit the form.
If you need to:
- ADD a new contact title that is not currently listed, please click ‘Add Contact’ link in the right corner of the blue menu bar and a new pop-up window will appear. Choose a title from the drop-down list and enter the contact information, then click ‘Create’. The new title will now appear in the list of contacts for your institution.
- UPDATE a contact that is already listed, click the pencil icon next to the title. A pop-up window will appear, update the information, and click ‘Save’.
- DELETE an entire contact, click the trash can icon next to the title. Please ensure the position is not required for your institution before deleting it. Positions that do not display a trash can icon cannot be deleted.
NOTES
The CEO and CFO contacts will be highlighted in blue when you update them, this is because it is in a pending status waiting for a NYSED staff member to make the necessary updates in SEDREF. Once the update has been made the blue highlighting will disappear.
Frequently Asked Questions
I don’t see the form listed in the IDEx.
- The My Contacts form is located in the top right hand corner of the screen to the left of the logout button.
Who can make changes to the My Contacts form?
- For Districts, BOCES, and Charter Schools - only the CEO and Information Officer listed in SEDREF can edit the My Contacts form,
- For Public schools - only CEO can edit the form and,
- For Religious and Independent Schools - the CEO, CFO, and Information Officer can edit the form.
What should I do if I am the Information Officer or CFO and do not have the ability to edit the form?
- Please have your CEO login to the NYSED Business Portal and make sure you are listed as the Information Officer or CFO in the SED Delegated Account System (SEDDAS) and the IDEx My Contacts. They should also make sure you have entitlements within SEDDAS. (If the CEO cannot login to the Business Portal please send an email to datasupport@nysed.gov).
Do all positions need to be filled in?
- No. Not all positions are applicable to all types of institutions.
Who can I contact if I have questions regarding the My Contacts form?
- Please click on the Help icon at the bottom right of the page to submit a ticket to datasupport with any questions.